Smartup + existing ERP
The ERP keeps its agreed accounting and/or master-data role while Smartup manages distribution execution and governed exchange.
Explore integrationsSkip to main contentThe solution scope and data exchange are defined for each project.
The Smartup platform
The Smartup platform for managing trade
Field sales, finances, wholesale orders and store operations. Choose products for your workflows and define how they connect to your existing ERP and other systems.
SmartupFour Smartup products
Smartup SFASales teamSmartup FINCompany financesSmartup B2B MarketplaceSuppliers and buyersSmartup POSRetail outlet
Choose a product for your needs
Each product has a distinct purpose. Start with the area that matters to your business today.
Sales team
Smartup SFA
Plan routes and visits, capture orders and manage work at retail outlets.
Explore the productCompany financesSmartup FIN
Manage finances, receivables and payables. Analyse P&L, Cash Flow, Balance Sheet and suspicious transactions.
Explore the productSuppliers and buyersSmartup B2B Marketplace
Connect retail outlets and HoReCa with manufacturers and suppliers. Accept orders 24/7.
Explore the productRetail outletSmartup POS
Manage sales, inventory, finances, taxes, product marking and outstanding balances in a retail ERP.
Explore the productFrom orders to sales and financial records
An example of using the products together. Data sources, exchange directions and process owners are defined during implementation.
Order
A sales representative captures an order in SFA, or a buyer places it in B2B Marketplace.
Delivery
The supplier processes the order and dispatches goods under the agreed terms.
Sale
The retail outlet manages goods receipts, sales and stock in POS.
Finances
FIN supports the company's financial operations, receivables, payables and reporting.
Capabilities for your workflows
Explore the capabilities in detail. The modules and their role in your solution are agreed when selecting products.
Sales and field teams
- SFA: field sales automationManage your field sales team: plan routes, review outlet visits and capture orders in one system.
- Trade Marketing Promotion ExecutionPlan promotion mechanics, direct them to the right outlets, verify field execution and compare outcomes within an agreed measurement methodology.
- AI Shelf Recognition for Retail ExecutionConnect the outlet photo to its visit, shelf standard and accountable next action - from image-quality checks to a verified correction.
- Voice AI for Field Conversation AnalysisTurn an approved field conversation into a reviewable transcript, commercial signals and an owned next action without removing human judgement.
- Task Management and ExecutionAn exception does not remain in a report: it becomes a task with an owner, deadline, evidence and a verified outcome.
Supply and retail operations
- DMS for Distributor Network and Secondary Sales ManagementManage owned branches and independent distributors in one model, from primary shipment to the final outlet sale.
- Direct customer B2B orders through Telegram BotA distributor customer sees its catalogue and commercial terms in Telegram, places an order and follows its status without waiting for a sales visit.
- Warehouse Operations and Inventory ManagementThe warehouse module: receiving, dispatch, transfers, stocktaking and the stock a distributor is holding.
- Marked Goods & E-InvoicingKeep item codes, warehouse movements, e-invoices and external responses in one reviewable process for the agreed country and project scope.
- Trade Equipment Lifecycle ManagementControl where every cooler, shelf, display or POSM unit is placed, what condition it is in, who owns the next action and what evidence supports the decision.
Finances and analytics
- Finance & AR for Distribution Credit ControlMake the credit decision before shipment, then manage receivables, promises to pay and collection actions on one traceable customer balance.
- Analytics & BI for Distribution DecisionsRole dashboards connect distribution signals to their source operation, accountable owner and next action.
- ERP and Accounting for DistributionDistribution documents move through operational records, the ledger, period close and management reporting inside the agreed Smartup scope.
Integrations and launch
- Integrations with Existing ERP and External SystemsAn existing ERP is one of two operating models, not a mandatory dependency: Smartup can integrate with it or run on the native Smartup ERP core.
- Implementation: from baseline to controlled scaleA controlled rollout connects the baseline, process owners, data, the chosen operating model and a verifiable decision on what to scale next.
Architecture without a forced ERP replacement
Two architecture options. One controlled distribution operation.
Choose the model with process owners and IT: Smartup runs alongside an existing ERP or includes its native ERP core for the agreed project scope.
Smartup with native ERP core
Smartup combines execution and ERP/accounting for the agreed project scope; migration boundaries are defined during implementation.
Discuss implementationAn exception or signal becomes a task with an owner, due date and evidence; verification closes the result and returns it to the next management cycle.
Start with a clearly defined scope
Decide what to launch first and which workflows to add next.
Needs
Processes, participants and expected outcomes.
Products
The right products and required capabilities.
Connections
ERP, banks, documents and data sources.
Launch
Data preparation, configuration and team training.
Questions about the Smartup platform
Do we need all four products?
The solution scope depends on your needs. We will help you select products and discuss the order in which to connect them.
How does Smartup FIN differ from financial records in POS?
POS manages retail outlet transactions. FIN provides advanced company financial management, including P&L, Cash Flow, Balance Sheet, analytics and antifraud.
How does B2B Marketplace differ from SFA?
SFA helps sales teams work with customers. B2B Marketplace lets customers order directly from suppliers, including when a sales representative is unavailable.
Can we keep our existing ERP?
Yes, Smartup can work alongside an existing ERP. Integrations, data ownership and accounting boundaries are defined for the project.
How can we estimate the cost and launch timeline?
Tell us about your workflows, scale and required connections. Once the project scope is defined, we can agree on a cost and launch plan.
Find the right solution for your business
Tell us what you want to improve. We will help you choose products and define the first phase.