Refrigerated display case
- Confirmed location
- Retail outlet · beverage zone
- Current condition
- Installed and available for inspection
- Accountable owner
- Outlet or equipment owner
- Latest evidence
- Photo and checklist from the latest visit
Skip to main contentCOOLER SHELF DISPLAY POSM 01 02 03 04 05 OK CHECK HOLD VERIFY 01 02 03 04 KEEP SERVICE MOVE RETURN 800+ 28 000+ 30+ Discuss implementation
Smartup · Trade operations modules
Trade Equipment
Control where every cooler, shelf, display or POSM unit is placed, what condition it is in, who owns the next action and what evidence supports the decision.
ONE RECORD FOR EVERY UNIT
Location, condition and accountability - in one record.
Each unit receives its own identifier and history. The record connects its type and attributes with the retail outlet location, current condition, accountable owner, latest inspection evidence and any open service action.Display shelf
- Confirmed location
- Retail outlet · agreed placement zone
- Current condition
- Placement confirmed
- Accountable owner
- Trade marketing or route employee
- Latest evidence
- Installation document and inspection result
Promotional display
- Confirmed location
- Retail outlet · promotion zone
- Current condition
- Used in an agreed promotion
- Accountable owner
- Promotion owner and retail outlet
- Latest evidence
- Placement photo and promotion period
Point-of-sale material
- Confirmed location
- Retail outlet · installation point
- Current condition
- Condition confirmed during a visit
- Accountable owner
- Field employee or trade marketing
- Latest evidence
- Checklist, date and supporting material
ONE CONTINUOUS PLACEMENT HISTORY
From the warehouse to the next placement decision.
Installation, transfer, inspection, service and return remain in one unit history. The automated sequence below represents the connection between documents, accountable owners and evidence - not physical movement in real time.At the warehouse
- Stage owner
- Equipment owner or warehouse
- Evidence
- Receipt or return document with the unit identifier
Installation
- Stage owner
- Placement team or accountable role
- Evidence
- Handover document, retail outlet and date
Inspection
- Stage owner
- Field employee on the route
- Evidence
- Checklist, photo or video and visit fact
Service
- Stage owner
- Engineer or service team
- Evidence
- Request, diagnosis, work and parts
Decision
- Stage owner
- Operational or commercial owner
- Evidence
- Placement, condition, service history and outlet context
FIELD INSPECTION INSIDE THE VISIT
Condition is confirmed by evidence - not a chat message.
The field employee opens the unit from the retail outlet record, completes the agreed checklist and attaches supporting material. The result determines the next process immediately: keep without action, verify again, restrict use or create a service request.Condition confirmed
- What the employee observed
- The unit is in the agreed location and passes the checklist
- What was recorded
- Visit, date, accountable person and supporting material
- Who reviews it
- Outlet or equipment owner
Attention required
- What the employee observed
- A deviation needs a follow-up check
- What was recorded
- Flagged checklist item and employee comment
- Who reviews it
- Supervisor or equipment owner
Unavailable for use
- What the employee observed
- The condition does not allow the agreed use to continue
- What was recorded
- Reason, inspection material and recorded time
- Who reviews it
- Service lead or authorized role
No recent confirmation
- What the employee observed
- The location or condition has not been checked within the project schedule
- What was recorded
- Latest confirmed visit and the missing control fact
- Who reviews it
- Inspection route owner
SERVICE REQUEST IN THE UNIT HISTORY
Work, parts and outcome verification stay linked to the unit.
A request does not end at a ‘completed’ status. Every stage shows the owner, transition evidence and data retained in the unit record; the cost of work and parts accumulates from verifiable documents.Request
- Accountable owner
- Field employee or dispatcher
- Basis
- Inspection, fault, priority and location
- What is attributed to cost
- Cost has not yet been confirmed
Diagnosis
- Accountable owner
- Assigned engineer
- Basis
- Cause, work list and required parts
- What is attributed to cost
- Estimate is separated from resources actually used
Work
- Accountable owner
- Service request assignee
- Basis
- Completed work, parts, time and comment
- What is attributed to cost
- Confirmed work and parts used
Verification
- Accountable owner
- Project control role
- Basis
- Post-work result and supporting material
- What is attributed to cost
- The outcome remains linked to the request and unit
PLACEMENT DECISION
Commercial context supports the next decision for every unit.
Smartup places the selected outlet’s placement period beside assortment, promotion, sales and visit facts as decision input. This context is not automatic proof that the equipment caused a commercial result.Keep
- Facts reviewed
- Location is confirmed, condition is operational and the outlet meets the agreed standard
- What cannot be concluded automatically
- Sales depend on more than the installed equipment
- Decision owner
- Operational and commercial owners
Service
- Facts reviewed
- The outlet remains a priority but the condition needs correction
- What cannot be concluded automatically
- Repair is reviewed with the work and cost history
- Decision owner
- Service lead together with the equipment owner
Relocate
- Facts reviewed
- The current and candidate outlet contexts are available for review
- What cannot be concluded automatically
- A period comparison is not a causal experiment
- Decision owner
- Trade marketing or operations director
Return or retire
- Facts reviewed
- Use has stopped, repair was not selected or the outlet has closed
- What cannot be concluded automatically
- The basis and further accounting follow the customer policy
- Decision owner
- Authorized equipment-owner role
READY FOR CONTROLLED ROLLOUT
Five rules that keep the registry aligned with operational fact.
Before equipment is imported, the team agrees identifiers, movement documents, inspection checklists, the service process and ownership of data quality.- 01
The catalogue is defined
Types, attributes, conditions and identifiers match the agreed distribution equipment.
- 02
Movement is documented
Installation, transfer, return and retirement have a basis, date and accountable owner.
- 03
Inspection is verifiable
The checklist and supporting material match the unit type and visit scenario.
- 04
Service is linked to cost
Work and parts belong to a request and unit, while closure requires outcome evidence.
- 05
Owners are assigned
Responsibility for location, condition, service, commercial review and master data is explicit.
For the equipment decision
Objections to resolve
The workflow should connect each unit, location, condition, owner, service action and the commercial context of its outlet.
Is the module only for refrigerated display cases?
No, but the type list is not universal. Agree the categories, attributes, conditions and documents required for distribution equipment in the project.
Does it replace enterprise asset accounting or telecom billing?
No. Its public boundary is trade equipment in the agreed distribution workflow: placement, condition, movement and service.
Can the return from placement be proved with one figure?
No. Placement periods can be compared with agreed outlet facts, but the decision must also consider assortment, promotion, seasonality and other changes.
Platform scale
The module runs on Smartup’s shared data model
Shared customer, outlet and SKU master data connects each operation with sales, inventory, finance and analytics.
active mid-sized and large companies in Central Asia
daily active users
confirmed integrations
Smartup · FMCG / CPG
See the module on your own processes
In 30 minutes, we will review your current workflow, loss points, launch data and the first controlled scenario.