Building materialsdistribution- from dealer order and units of measure to delivery and settlement
Convert the dealer order into exact warehouse quantities, allocate available stock, check credit and keep delivery or claim linked to its source documents.
01 / 03Assortment with units of measure, packs, pallets, weight and volumeThe manager sees which warehouse can fulfil the order and under which terms
One order - several constraints
The quantity balances in the order line, but the delivery may still be impossible to fulfil.
In building materials distribution, the sales unit, base unit, pack, pallet, weight and volume must stay connected to available stock, credit and delivery documents.
01
Units are converted manually
Pieces, packs, pallets, square metres and weight diverge between the order, warehouse and shipment document.
02
Stock exists, but the complete order does not
Lines sit in different branches or are already reserved - the dealer receives a date before available stock is confirmed.
03
The shipment stops too late
Weight, volume, a missing line or a credit restriction becomes visible only after picking and document preparation have started.
Governed product master
Order in the dealer's unit. Execute in exact warehouse quantities.
Switch the example: Smartup preserves the order unit and shows its conversion into base units, weight and volume before stock is reserved.
Product master
M500 cement · 50 kg bag
Order unit
Pallet
Base unit
Bag
Conversion
1 pallet = 40 bags
Quantity
12 pallets · 480 bags
Weight
24,000 kg
Volume
Illustrative calculation · 19.2 m³
The product, warehouse action, delivery and document remain part of one order.
iIllustrative products and quantities. Actual units, conversion factors, rounding rules and master-data ownership are agreed during implementation.
Allocation across branches
Not total stock - a fulfillable source for every line.
Select a warehouse: the team sees available stock after reservations, order completeness and the next decision for missing lines without waiting for a consolidated file.
Availability is calculated after reservations and approved transfers.
Order feasibility
92% of the order is available
Reservation12 cement pallets · confirmed
ConstraintMetal profile · shortfall of 8 packs
iIllustrative inventory. Reservation, transfer and branch-priority rules are agreed separately.
Control before committing to the dealer
Four checks determine the shipment decision.
Selecting a product updates the order status: available stock, credit, weight and volume, and completeness.
01
Available stock
Actual warehouse stock after active reservations and approved transfers.
Available
02
Receivables and credit limit
Payment term, overdue receivables, recorded payment and available credit before shipment.
Within limit
03
Weight and volume
Calculated order quantities are available to the agreed picking and delivery process.
Checked
04
Completeness
All lines, batches and documents are ready, or a management decision is recorded explicitly.
Complete
Delivery execution
Sales and warehouse see one status and one next action.
Switch the delivery: the stages connect the dealer order, reservation, picking, shipment document and acceptance.Order
SO-4821 · dealer BuildPartner
Tashkent · dealer warehouse
01Order
02Reservation
03Picking
04Shipment
05Acceptance
Owner
Warehouse and delivery
Timing
Agreed date · tomorrow
iIllustrative deliveries. Statuses, transport data and integrations depend on the agreed implementation scope.
Shortage, damage and claim
A variance continues the history of the original delivery.
Quantity, condition, photo, reason and financial decision stay linked to the order and shipment document.
Selected stage
Acceptance
The dealer confirms the quantity and condition of received goods.
Decision by role
One order. Four management questions.
Units, reservation, document, delivery and the financial fact stay connected - only the decision changes by role.
Management question
Can we confirm the quantity and delivery date to the dealer?
Sees
Order units, price, available stock, completeness and execution status.
Acts
Confirm the order, approve a partial delivery or change its source.
Test with your data
Take a real dealer order through acceptance or a delivery claim.
01
The manager sees which warehouse can fulfil the order and under which terms
02
The dealer receives an order status based on picking and delivery data
03
A quantity or condition variance remains linked to the original delivery
04
Sales, warehouse stock and receivables are available by branch in one data model
Smartup connects product masters and units of measure, dealer orders, warehouses, reservations, picking, documents, delivery, settlement and claims within the agreed scope. Transport routing and optimisation, engineering load calculations, packaging rules and master-data ownership are defined separately for each implementation.
09
Questions before implementation
Do we need to replace the current ERP or warehouse system?
No. Smartup can work alongside the current ERP and exchange agreed master data, stock, orders, documents, payments and statuses. Master-data ownership is recorded in the project's integration map.
How does the first production scope start?
The team agrees product masters and units of measure, warehouses, reservation and credit rules, delivery statuses, documents and acceptance criteria. With source data ready, the first production scope can launch from four weeks.
