Practical guide
Distribution period close: which data must reconcile
Before period close, distribution documents should be completed or explained, stock movements reconciled, and payments and receivables matched to accounting facts. Unresolved integration errors belong in the close control.
- ERP and Accounting for Distribution
- Aktashwater: accounts receivable broken down by product group
- For finance directors
In detail
Close readiness begins before the accounting procedure. An unfinished delivery, unconfirmed return or stalled exchange changes the sales, stock and receivables picture and must be visible to process owners.
Reconciliation does not require every system to store identical records. It confirms that agreed totals and document statuses move explainably from an operational event to an accounting fact.
How it is applied
- Collect unfinished sales, returns, stock movements and financial events.
- Reconcile agreed totals between operational systems and the accounting core.
- Assign discrepancy owners and document the decision for every exception.
- Close only after the control checklist and review trail are confirmed.
Practical checklist
- No intermediate-status document remains unexplained.
- Stock balances and movements follow the agreed reconciliation method.
- Payments and receivables connect to accounting facts.
- Integration errors are resolved or accepted with an accountable reason.
Scope and limits
Specific accounting procedures, forms and deadlines follow company policy and country requirements. This guide addresses operational data readiness, not professional accounting advice.